11 Best Notion Project Management Templates

Below are the best Notion project management templates I’d actually use. Each template below is selected based on its features, real user reviews, and how well it works in practice.

1. Notion Second Brain template

Notion Second Brain has a built in project management template, this makes sense for me when I want one system to manage projects, tasks, notes, and goals together. I’d reach for this when my work and personal projects start overlapping and I need structure without jumping tools.

Key features:

• P.A.R.A. system: Organizes projects, areas, resources, and archives clearly
• Inbox capture: Quick place to dump tasks and ideas before sorting
• Weekly review: Built-in review flow to keep projects on track

Template available here

2. Notion Project Tracker template (Free)

This template is one of the more approachable Notion project management templates for beginners. I’d use this when I want project visibility without committing to a complex system.

Key features:

• Project status tracking: See progress at a glance
• Project deadlines: Track deadlines for each project.
• Task tracker: Tasks stay tied to projects without extra setup

Template available here

3. Notion Productivity Dashboard template

I like this Notion project management template because it removes setup friction completely. I’d personally pick this when I want everything working immediately without customizing databases.

Key features:

• Projects: Monitor progress and keep track of deadlines.
• Tasks: Divide projects into actionable, manageable steps.
• Goals: Define milestones and track achievement over time.

Template available here

4. Project Tracker Notion template (Free)

Among minimalist Notion project management templates, this one feels the cleanest. This makes sense for me when I want to manage active projects without visual clutter.

Key features:

• Two connected databases: Projects and tasks only
• Single-page layout: Everything accessible without digging
• Clear next steps: Easy to see what to do next

Template available here

5. Project Manager Notion template

This Notion project management template fits best when content, partnerships, and deadlines overlap. I’d reach for this if I were juggling projects alongside sponsorships or collaborations.

Key features:

• Milestone tracking: Keep projects aligned with deadlines
• Partnership tracking: Store sponsorship and contract details
• Content planning: Space for content ideas and prompts

Template available here

6. Universal Project Management Notion template

This is one of the more data-focused Notion project management templates I’d use when time and budget matter. I’d pick this when I need visibility into effort, not just task completion.

Key features:

• Time tracking: See how long tasks actually take
• Budget rollups: Automatic cost and time calculations
• Linked databases: Projects, tasks, and clients stay connected

Template available here

7. Notion Project Manager template (Free)

This template in Notion works well when I want something functional without paying or customizing much. I’d use it as a starter system for solo work or small teams.

Key features:

• Project-task connections: Clear link between goals and tasks
• Progress stages: Track work from start to finish
• Fast task entry: Add tasks without friction

Template available here

8. Notion Project Management template (Free)

This Notion project management template is a good fit when visual planning helps you think. I’d reach for it when Kanban boards and timelines matter more than raw data.

Key features:

• Kanban boards: Drag-and-drop task management
• Timeline view: See deadlines and overlaps clearly
• Progress bars: Visual completion tracking

Template available here

9. Notion Project Manager by Hashim (Free)

I’d personally pick this Notion project management template when deadlines are tight. The overdue task handling makes it practical for fast-moving teams.

Key features:

• Task-project relationships: Clear structure across work
• Overdue task alerts: Highlights what needs attention
• Team-friendly views: Shared visibility across projects

Template available here

10. Notion Projects Manager template (Free)

This template is one of the more straightforward Notion project management templates for collaboration. It makes sense for me when a team needs alignment without complexity.

Key features:

• Project overview dashboard: All projects in one place
• Task tracking: Deadlines and progress stay visible
• Team collaboration: Shared updates and responsibilities

Template available here

11. Notion Project Management template (Free)

This Notion project management template works best when I want speed and visibility. I’d use it when managing multiple projects and needing fast updates.

Key features:

• Project gallery: Visual overview of all projects
• Kanban task boards: Track execution easily
• Timeline view: See milestones across projects

Template available here

How to Build a Simple Projects Management Template in Notion

Building your own Notion projects management template takes about 30 minutes and gives you full control over your workflow.

Step 1: Create Your Projects Database

• Open a new page in Notion and type /database, then select Table – Full Page.
• Add these properties:
  • Project Name (Title): Name of the project
  • Status (Select): Not Started, In Progress, On Hold, Completed
  • Priority (Select): High, Medium, Low
  • Start Date (Date)
  • Deadline (Date)
  • Owner (Person): Who’s responsible

Step 2: Create Your Tasks Database

• Create a second table database for tasks.
• Add these properties:
  • Task Name (Title)
  • Status (Select): To Do, In Progress, Done
  • Priority (Select): High, Medium, Low
  • Due Date (Date)
  • Project (Relation): Connect to your Projects database
  • Assignee (Person)

Step 3: Connect Tasks to Projects

• In the Projects database, a new Tasks property appears automatically.
• Adding a task and linking it to a project shows it in that project’s list.

Step 4: Add a Progress Bar

• In the Projects database, add a Rollup property:
  • Relation: Tasks
  • Property: Status
  • Calculate: Percent checked

• Npw click the property → Edit property → set Number format as Percent → change property from Number to Bar.
• Now the project shows a visual progress bar that updates automatically as tasks are completed.

Step 5: Create Useful Views

• Projects database:
  • Kanban Board: Group by Status
  • Timeline: See projects on a calendar
  • Calendar: Track deadlines
• Tasks database:
  • My Tasks: Filter where Assignee is you
  • This Week: Filter tasks due in the next 7 days
  • By Project: Group by Project relation

Step 6: Create a Dashboard

• Make a new page and add:
  • Linked view of Projects database
  • Linked view of Tasks database filtered to your tasks
  • Calendar view showing upcoming deadlines

Step 7: Set Up Templates

• In Projects database, click New → New Template
• Add inside the template:
  • Sections for Project Overview, Goals, Timeline
  • Linked view of tasks filtered to this project
  • Any other sections needed for your workflow

Now every new project you create can use this template automatically.

That's it. You now have a functional Notion projects management template that tracks projects, tasks, progress, and deadlines. Start using it with one project, then expand as you get comfortable with the system.

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